Housing and Meal Plan Updates
Housing will remain open to students who wish to remain on campus for the rest of the semester. For those who would like to move out of your unit due to classes moving to a remote format, you must notify Jessica Richards, housing coordinator (firstname.lastname@example.org), in email by Wednesday, April 1 and check out of your unit by Friday, April 3. Students who move out will receive a prorated housing and meal plan credit toward Fall semester 2020. For graduating seniors who elect to move out early, refund options will be available based on your financial aid and current payment status.
Students who choose to remain in campus housing beyond the April 3 move out date will retain the original housing and meal plan agreement, with a move-out date of Sunday, May 10.
Because of increased restrictions around food services, dining services will reopen for dinner on Sunday, March 29 and provide lunch and dinner take-out options for students who remain in campus housing.
Any flex dollars or meals remaining on Commuter or Silver meal plans will roll over to next year rather than expire at the end of the Spring semester.
Frequently Asked Questions
How will my credit be calculated?
The university will utilize the process below to issue credits or refunds to students who choose to move out of campus housing as a result of the changes made in the spring 2020 semester as a result of the COVID-19 pandemic. The steps are as follows:
- We will calculate a prorated amount of unused meal plan charges per student based on the choice of meal plan selected. That prorated amount will extend April 3, 2020 through the last day of classes in the academic year.
- We will calculate a prorated amount of housing charges based on the housing check out date of April 3, 2020.
- For students who are a freshman, sophomore or junior, the college will calculate the adjusted amounts and the difference will be a part of your aid package for the 2020-2021 academic year. If the student is a graduating senior, the credit amount on their account–after adjusting for any outstanding balance due–will be refunded in the form of their choice (check or direct deposit).
What if I want to move out but am currently unable to return to campus due to travel restrictions in my home state?
In limited situations, we are able to offer a storage rate rather than residential rate for the remainder of the semester. This option will require a virtual check-out and return of your residence key through mail. Please contact Jessica Richards at email@example.com for options.
What if I don’t notify Housing or follow the checkout procedure?
Without contact by April 1 noting your intent to move out of housing, you are choosing to remain in your room for the rest of the semester. Any students who do not notify Housing of their intent to move off campus and check out through the process outlined below will be ineligible for prorated credit.
What if I want to live on campus for the summer?
We continue to monitor the evolving situation with both Federal and state requirements around COVID-19. Our plan at this time is to offer summer housing options. More information will be shared from Housing in the coming weeks.
I’m interested in storing my belongings when I move out. Are there options?
There are limited storage units available for rent to students who will return for Fall 2020. Please contact Jessica at firstname.lastname@example.org to receive more information.
What facilities will be open on campus through the end of the semester?
The dining hall will remain open during lunch and dinner hours for residential student meal take out only. The Library is open Monday through Friday from 9 a.m. to 5 p.m. with a limit of no more than 10 students in the Library at a time with everyone held to physical distancing protocols. All other buildings are closed to regular access for the remainder of the Spring semester, including Egtvedt, McGuire, AF Gray, and the CC Perry Gymnasium, unless otherwise communicated.
How can I access mail services?
The mail center’s hours remain 9 a.m. to 6 p.m. Monday through Friday.
Do any expectations for living on campus change due to the Covid-19 restrictions?
As long as the Oregon Governor’s “Stay Home, Save Lives” order is in effect, students are not permitted to have guests in university housing and are not allowed to visit other students in campus housing. Use of shared lounges is discouraged, and physical distancing measures of at least 6 feet should be maintained when in shared spaces. Shared bathrooms and laundry rooms will continue to be cleaned on a regular basis, and we encourage students to disinfect shared areas before and after usage with antibacterial wipes or spray.
If you are living in campus housing and become ill, you should first seek the help of a medical professional. You are expected to report that information to the Residence Life Coordinator, Dean of Students, or Campus Safety. This will allow us to work with you to ensure you have appropriate accommodations and do not spread a potentially communicable illness to others.
Housing Check-out Procedure
An express check-out procedure will expedite move-outs.
- Students should limit the number of guests who assist with their move to no more than two people. Guests assisting with moves should be asymptomatic and wash and sanitize their hands appropriately before entering the residence halls.
- Students should pack and move belongings in as few trips as possible to minimize contact with others.
- Students should get an express checkout envelope which is available outside the Residence Life and Housing offices in Smith Hall.
- Trash should be disposed of in the dumpster closest to your apartment or hall. Furniture or other personal items are not considered trash and should be moved away rather than disposed of in campus dumpsters.
- Students should take all belongings from their room as they will not be able to return to collect any items left behind. Any remaining items will be disposed of after you have left and returned your keys.
- Once you have completed your move, place your express checkout envelope underneath the door of the Residence Life office (Smith 214).
- Move outs should be completed between 8:30 a.m. and 7 p.m. Please contact the Residence Life staff on duty at 503-729-4150 to notify them that the key has been returned.
- Failure to return your keys may result in a $100 lock change charge.